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Room Layouts: The Secret Ingredient to Successful Meetings

Room Layouts are an often overlooked but essential component to successful meetings.

Whether it’s a boardroom, conference room, or classroom, the arrangement of the room can have a significant impact on how the meeting goes.

Room arrangements should be carefully considered to ensure the optimal level of engagement and efficiency during a meeting. By taking the time to plan ahead and create the right environment, you can set yourself up for success.

In this blog post, we’ll discuss the different types of room layouts and the importance of room arrangements for successful meetings.


The classroom layout is one of the most common meeting room layouts. This setup features chairs arranged in rows facing a presenter or a screen. The classroom layout is best suited for formal presentations, training sessions, and lectures.

In a classroom layout, the focus is on the presenter and their material. Attendees are seated facing the front of the room, allowing for an unobstructed view of the presentation. This layout also enables easy note-taking and engagement between the presenter and the audience.

One of the benefits of the classroom layout is its versatility. It can be used for both small and large groups, making it an ideal option for various meetings and events. The setup is straightforward and easy to configure, making it a popular choice for venues with limited space.

Provide comfortable seating, ample lighting, and appropriate audio-visual equipment to ensure that everyone can see and hear the presentation.

Overall, the classroom layout is an excellent choice for any formal meeting that requires a presenter. Its simplicity and versatility make it a popular choice, and with a few tweaks and adjustments, you can tailor it to suit your specific needs and goals.


The boardroom layout is perhaps the most traditional layout in a corporate setting. It is designed for formal meetings and presentations, making it the perfect choice for business executives and senior managers. 

The boardroom table is usually a long rectangle shape, with high-quality leather chairs surrounding it. One of the advantages of the boardroom layout is that it is perfect for a meeting where attendees need to have a clear view of one another. This can be important for building rapport, encouraging collaboration, and promoting engagement.

It’s also a great layout for audiovisual presentations. A large TV or projector can be positioned at the end of the table so that everyone can see the presentation, without having to turn around or move to see it. Additionally, some boardrooms have built-in audiovisual equipment, which can simplify the setup process.

When choosing a boardroom layout, it’s important to consider the size of the table, the number of chairs, and the overall space requirements. Overall, the boardroom layout is an excellent choice for corporate settings where formal meetings are the norm. It’s comfortable, professional, and creates a sense of hierarchy, making it an ideal setting for business executives to make important decisions.


The U-Shaped meeting room layout is a popular choice for meetings that require collaboration and group discussion. This layout features a series of tables arranged in a U-shape, with chairs facing inward toward the center of the U. The presenter or facilitator sits at the open end of the U, facing the group.

This layout is ideal for meetings that require participants to interact and collaborate with one another. With everyone facing inward, it encourages discussion and engagement. 

When planning a meeting using the U-Shaped layout, consider the size of the group. This layout works best for small to medium-sized groups, as it allows for everyone to have a clear view of the presenter and each other. 

Overall, the U-Shaped meeting room layout is a great choice for meetings that require collaboration and group discussion. By encouraging interaction and engagement, it can help to ensure the success of your meeting.

Hollow Square

The Hollow Square layout is perfect for meetings where discussion and collaboration are the main focus. This layout is best suited for small to medium-sized groups of around 10 to 20 people. The Hollow Square layout involves arranging tables or desks in a square shape with an open center.

This open center creates an area where participants can easily discuss ideas, collaborate on projects, and engage in brainstorming sessions. The Hollow Square layout also promotes face-to-face interaction among participants, making it an excellent choice for meetings where building relationships and networking are essential.

One of the primary benefits of the Hollow Square layout is that it facilitates a collaborative environment, promoting creativity and idea sharing. Participants can easily interact with each other, share their perspectives, and build on each other’s ideas.

The open center of the Hollow Square layout also allows for easy movement and quick access to presentation materials, whiteboards, or other tools needed for the meeting.

In summary, the Hollow Square layout is an excellent choice for small to medium-sized groups focused on discussion, collaboration, and brainstorming. Its open center promotes face-to-face interaction, creativity, and idea sharing, making it the secret ingredient to successful meetings.

Group Tables

One of the best room layouts for collaboration and teamwork is the group tables layout. This setup typically involves several smaller tables arranged in a circular or U-shaped formation, allowing participants to work together in small groups.

The benefits of group tables are numerous. For one, they promote a more intimate and collaborative atmosphere that can lead to more productive and efficient meetings. They also allow participants to interact with each other more easily and can be particularly helpful for brainstorming sessions, where small groups can share and build on each other’s ideas.

Group tables can be especially effective for training sessions or workshops that involve hands-on activities or group projects. By working together at small tables, participants can easily access tools and materials and work on group assignments in a focused and organized way.

Overall, group tables are a great choice for meetings and events where collaboration and teamwork are essential. By choosing this layout, you can create a more engaging and productive atmosphere that will help your team achieve their goals and drive success.


When it comes to hosting successful meetings, selecting the right room layout can make all the difference. The type of layout you choose can set the tone for the meeting, determine how attendees interact with one another, and ultimately affect the outcome of the meeting. Whether it’s a classroom, boardroom, U-shaped, hollow square, or group table layout, each option has its own advantages and disadvantages. As a meeting planner or host, it’s important to consider your specific goals and needs when choosing a layout that best fits your event. By doing so, you’ll not only improve attendee engagement and participation, but also create a positive experience that keeps attendees coming back for more.

At The Rostie Group, our wide variety of meeting and training rooms allow for any type of room layout.

Contact us today for more information on how to book your next session!